Executive Assistant
Location: Remote
Hours & Pay: 5-7 hours / week | $500 / month
About the Role
I’m looking for a highly organized, detail-oriented, and relationally-skilled Executive Assistant to help manage my schedule, communication, and logistical needs. This role will ensure my speaking engagements, podcast appearances, travel, and content delivery run smoothly so I can focus on creating and delivering impactful content.
Primary Responsibilities
1. Email Communication & Scheduling
Manage and respond to incoming email inquiries related to speaking engagements, podcast appearances, meeting requests, and other requests.
Coordinate directly with churches, conferences, and event organizers to gather necessary details (itineraries, event expectations, technical requirements, etc.).
Maintain clear and timely communication to ensure excellent relationships with all partners.
2. Travel Booking & Logistics
Research and book flights, hotels, and rental cars for speaking engagements and other travel.
Organize itineraries and ensure all details are confirmed in advance.
Anticipate travel needs and proactively handle any issues that arise.
3. Podcast Coordination
Send invitations to potential podcast guests for my personal podcast and confirm participation.
Align guest schedules with my availability to book recording sessions.
Keep track of guest details, bios, and talking points for each episode.
4. Content Upload & Platform Management
Upload pre-written email content to my email platform.
Schedule and post pre-made social media content to my Instagram account.
Ensure formatting, links, and visuals are correct before publishing.
Qualifications
Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
Exceptional organizational skills with a strong attention to detail.
Excellent written and verbal communication skills.
Proficient in Google Workspace, calendar management tools, and travel booking platforms.
Comfortable managing email and scheduling for multiple priorities.
Ability to work independently and anticipate needs.
Friendly, professional, and relational approach to communication.
Preferred
Experience coordinating with churches, conferences, or ministry organizations.
Familiarity with podcast production or guest booking.
Basic understanding of Instagram and email marketing platforms (e.g., Substack or Squarespace).